Job Description: Post Award Coordinator II– 534561

Company: Florida International University
Location: Miami, Florida
Job Category: Administrative
Job Type: {dict_notSpecified}
Salary: $$67,778 - Salary

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Post Award Coordinator II– 534561

Florida International University is classified by Carnegie as a R1: Doctoral Universities - Highest Research Activity and recognized as a Carnegie engaged university. It is a public research university with colleges and schools that offers 196 bachelor’s, master’s and doctoral programs in fields such as engineering, computer science, international relations, architecture, law and medicine. As one of South Florida’s anchor institutions, FIU contributes almost $9 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded more than 220,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU@I-75, and the Miami Beach Urban Studios. FIU’s Medina Aquarius Program houses the Aquarius Reef Base, a unique underwater research facility in the Florida Keys. FIU also supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA and more than 400 student-athletes participating in 18 sports. For more information about FIU, visit http://www.fiu.edu/.

Post Award Coordinator II– 534561

Job Summary:

Works closely with investigators, and administrative staff to coordinate the management of grant related expenditures and the financial administration of awards, including grant set up, review and approval of costs, budget modifications, closeouts, collections, reporting obligations and financial reconciliations. Ensures that post award activities are in compliance with agency and institutional policies, interprets grant and contract requirements and regulations.

• Manages and oversees Post-Award financial grant functions within an assigned portfolio. Participates in the administration of accounts including providing administrative oversight for expenditures
• Sets up new awards and maintains the Grants Module Suite and Financial system for all award amendments.
• Reviews all award budget modifications, and acts as liaison between the Principal Investigator (PI) and the sponsor for any required approvals.
• Maintains communication with Pre award staff regarding funding progress and renewals
• Assists in the monitoring of grant expenditures using new grant reports, initiates corrections as required. Coordinates fiscal plans, operating budgets and accounts maintenance.
• Performs accounting functions to include reporting, analysis and reconciliation. Monitors expenditures of research grants on periodic basis and communicates unfavorable spending trends to department administrators.
• Assists with external audits whether federal, state or private.
• Reviews and approves HR transactions that includes payroll transfers, salary increases, job offers for grant funded positions.
• Applies departmental and other approved policies and procedures to areas of responsibility. Implements approved internal controls to assure fiscal accountability.
• Monitors all cost sharing (both internal and external) to ensure compliance with University and sponsor guidelines.
• Monitors expenditures of research grants (such as administrative costs, or restricted expenses) on periodic basis and communicates unfavorable spending trends to department administrators.
• Approves transfers of Non-Payroll charges initiated by the PIs or Administrators ensuring compliance with University and Sponsor guidelines and obtains the appropriate approval from the College Dean and VP of Research when necessary.
• Provides guidance to new departmental administrators on matters related to sponsored research administration.
• Guides and assist new staff in the interpretation of University policies and procedures as it relates to the Colleges internal grants administration practices.
• Serve as backup to Post Award members.

Minimum Qualifications: Bachelor's degree and two (2) years relevant experience.

Desired Qualifications: Experience in a post award research environment.

Salary: $67,778.12

Work Schedule:

Begin time: 8:30 AM
End time: 5:00 PM

Pre-Employment Requirements: Expanded Background Check

Other Information: Ability to work flexible hours as needed.

For further information or to apply, please visit careers.fiu.edu and reference Job Opening ID #534561

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.